At Incentive Meeting Services, we specialize in creating unforgettable incentive and loyalty programs that inspire, reward, and retain your top performers and most valued clients. From conferences and corporate meetings to group travel and recognition events, we deliver all-inclusive solutions tailored to your goals.
Our expert team handles every detail—building and managing registration sites, securing hotel and airfare, coordinating group transportation, and creating targeted marketing to promote your program. With white-glove customer service at every step, we ensure a seamless experience for both planners and participants.
We stay ahead of industry trends in meeting planning, incentive travel, and loyalty engagement, offering modern enhancements such as personalized mobile apps, interactive digital mapping, and API-integrated registration platforms.
Whether your program takes place at a beachfront all-inclusive resort, aboard a Caribbean cruise, or in the heart of London, we design incentive travel experiences that fit your budget and exceed expectations. Our mission is simple: help you drive results, boost loyalty, and create lasting memories for your attendees.
OUR Services
Innovative Technology
Innovative Technology
Innovative Technology
Using advanced software solutions, we organize and manage client data to ensure every detail remains accurate and up to date. This technology allows us to streamline registration, expand marketing reach, and deliver more effective pre-event coordination for incentive programs, loyalty initiatives, and corporate events. On-site, we elevat
Using advanced software solutions, we organize and manage client data to ensure every detail remains accurate and up to date. This technology allows us to streamline registration, expand marketing reach, and deliver more effective pre-event coordination for incentive programs, loyalty initiatives, and corporate events. On-site, we elevate the attendee experience with tools like interactive digital mapping, custom mobile apps, engaging gamification, and seamless mobile check-in—ensuring your program runs smoothly from start to finish.
Broad Capabilities
Innovative Technology
Innovative Technology
Our event management expertise extends to groups of all sizes, in destinations around the globe. Whether it’s an incentive trip to Ireland for 300 participants or a conference in Mexico for 800 attendees, we handle every detail to ensure a seamless, successful program that inspires loyalty and achieves your goals.
Air Services
Innovative Technology
Air Services
As a true incentive house providing all-inclusive services, Incentive Meeting Services coordinates all travel to the event, including air. We provide options for the best flights available at any budget you have. We’re also there if things go wrong and flights get canceled, rebooking and taking care of your group.
Flexibility
Venue Selection
Air Services
Extensions are never a problem. Attendees have the option to arrive early or stay beyond the official event dates, whether it’s to prepare, explore, or simply relax. From coming to a conference in Cabo a few days ahead to unwinding afterward, every detail can be arranged to make extended stays seamless and enjoyable.
Marketing
Venue Selection
Venue Selection
Incentive Meeting Services can work with you to develop a marketing strategy that’s right for your company’s event. Through mailers, email blasts, and a custom-branded website, we can make sure your event is well-reached.
Venue Selection
Venue Selection
Venue Selection
We take extra measures to make sure your corporate events are at the right locations for your company. We scout venues and destinations that will fit your group’s size and style. We also perform site visits at potential venues to ensure your groups satisfaction. From menu creation with chefs to transportation vehicle inspections, we mak
We take extra measures to make sure your corporate events are at the right locations for your company. We scout venues and destinations that will fit your group’s size and style. We also perform site visits at potential venues to ensure your groups satisfaction. From menu creation with chefs to transportation vehicle inspections, we make sure every t is crossed and I dotted ahead of time so your events run smoothly.
Branding
Sustainability
Budgeting
Beyond a custom-branded website, branded giveaways can be provided for conferences, incentive trips, and special events—items such as t-shirts, tote bags, hats, luggage tags, and more. The entire event can be fully branded so attendees instantly recognize where activities are taking place, with elements like gobos, flags, banners, and signage placed throughout hotels and venues.
Budgeting
Sustainability
Budgeting
Comprehensive, realistic budgets are prepared for every event, with each expense clearly itemized. Once the budget is set, it is carefully monitored throughout the planning process to ensure costs stay on track. Transparency is a top priority, and whenever possible, adjustments are made to allow for special touches or added value.
Sustainability
Sustainability
Customer Service
We are committed to making every event as sustainable as possible. Some of the ways we achieve this are through mobile, paperless check-in processes, working with sustainable hotels and using glass cups and mugs instead of water bottles or Styrofoam cups. We’ve also maintained sustainability through options such as digital mailers and
We are committed to making every event as sustainable as possible. Some of the ways we achieve this are through mobile, paperless check-in processes, working with sustainable hotels and using glass cups and mugs instead of water bottles or Styrofoam cups. We’ve also maintained sustainability through options such as digital mailers and serving plated meals instead of buffet meals at corporate events. We are constantly thinking of ways to make your event as sustainable as it can be!
Customer Service
Post-Conference Evaluations
Customer Service
Clear registration instructions and dedicated assistance are provided to every attendee. The registration support team manages all customer service related to sign-ups and offers general event information. From answering questions and guiding participants through the process to providing any additional help they may need, every detail is handled to ensure a smooth start to the event.
Onsite Logistics
Post-Conference Evaluations
Post-Conference Evaluations
Every event is executed with precision to ensure a smooth and seamless experience. Behind the scenes, the onsite team handles setup and adds the finishing touches. From greeting guests with a smile at check-in to assisting throughout the program, staff remain present from start to finish to support both the event and its attendees.
Post-Conference Evaluations
Post-Conference Evaluations
Post-Conference Evaluations
The work doesn’t end when the event concludes. A detailed post-conference summary is prepared, outlining every aspect of the program. This review highlights what worked well and identifies opportunities for improvement, ensuring future events are even more successful. Feedback is always welcome, and the summary is reviewed in person to discuss insights and next steps together.