Incentive Meeting Services, LLC provides clients with all-inclusive services for every conference, meeting and event. We take care of everything, from building and managing registration sites, to booking hotels and airfare, to marketing for your event. We are dedicated to providing white-glove customer service for each and every client. Our organization stays up-to-date on the latest trends in meeting planning and event management through technology. We can provide modern experiences for your events such as personalized phone apps, digital mapping, and API-integrated registration programs. With these services, your events can be taken to the next level. Incentive Meeting Services can take your company anywhere in the world, and on any budget. We plan meetings and conferences of all sizes in beautiful and unique locations. Whether your event is at an all-inclusive resort on a white sand beach, or a conference on a Caribbean cruise, or an incentive trip to London, Incentive Meeting Services' team of meeting planners can help your organization plan it with top-notch service.
Services
Innovative Technology
Innovative Technology
Innovative Technology
Through advanced software, we are able to organize and manage data provided by our clients to ensure that all information stays up to date and we can assist in all aspects of events. Our software enables us to assist in registration and expand our marketing capabilities, creating a more effective pre-event coordination. We are able to e
Through advanced software, we are able to organize and manage data provided by our clients to ensure that all information stays up to date and we can assist in all aspects of events. Our software enables us to assist in registration and expand our marketing capabilities, creating a more effective pre-event coordination. We are able to enhance corporate events on-site through technology such as digital mapping, mobile phone apps, interactive gamification, and mobile check-in.
Broad Capabilities
Innovative Technology
Innovative Technology
Incentive Meeting Services’ event management capabilities extend to groups of all sizes and locations. Whether your group of 300 is looking at an incentive trip in Ireland, or your company of 800 at a conference in Mexico, we can accommodate to make your event a success.
Air Services
Innovative Technology
Air Services
As a true incentive house providing all-inclusive services, Incentive Meeting Services coordinates all travel to the event, including air. We provide options for the best flights available at any budget you have. We’re also there if things go wrong and flights get canceled, rebooking and taking care of your group.
Flexibility
Venue Selection
Air Services
Extensions are never an issue for Incentive Meeting Services. We offer unique event management services that allow your attendees the option to extend their stay. Want to come to your conference in Cabo a few days early to prepare? Or maybe you want to stay a few days after to relax? Whatever your reasoning or length of time, Incentive Meeting Services can make it happen.
Marketing
Venue Selection
Venue Selection
Incentive Meeting Services can work with you to develop a marketing strategy that’s right for your company’s event. Through mailers, email blasts, and a custom-branded website, we can make sure your event is well-reached.
Venue Selection
Venue Selection
Venue Selection
We take extra measures to make sure your corporate events are at the right locations for your company. We scout venues and destinations that will fit your group’s size and style. We also perform site visits at potential venues to ensure your groups satisfaction. From menu creation with chefs to transportation vehicle inspections, we mak
We take extra measures to make sure your corporate events are at the right locations for your company. We scout venues and destinations that will fit your group’s size and style. We also perform site visits at potential venues to ensure your groups satisfaction. From menu creation with chefs to transportation vehicle inspections, we make sure every t is crossed and I dotted ahead of time so your events run smoothly.
Branding
Sustainability
Budgeting
Extending beyond a custom-branded website, Incentive Meeting Services can provide branded giveaways at conferences, incentive trips and events, including products like t-shirts, tote bags, plastic cups, luggage tags, and more. We will also brand your entire event so attendees know where your events are being held. We do this through gob
Extending beyond a custom-branded website, Incentive Meeting Services can provide branded giveaways at conferences, incentive trips and events, including products like t-shirts, tote bags, plastic cups, luggage tags, and more. We will also brand your entire event so attendees know where your events are being held. We do this through gobos, flags, banners and signs posted throughout hotels and venues.
Budgeting
Sustainability
Budgeting
Incentive Meeting Services prepares comprehensive and realistic budgets for every event, itemizing all expenses needed. Once a budget is in place, we ensure it is maintained throughout the coordination of your event. We pride ourselves in remaining transparent about all spending on your event, and try to make room for extras where we can.
Sustainability
Sustainability
Customer Service
Incentive Meeting Services strives to make every event sustainable. Some of the ways we achieve this are through mobile, paperless check-in processes, working with sustainable hotels and using glass cups and mugs instead of water bottles or Styrofoam cups. We’ve also maintained sustainability through options such as digital mailers and
Incentive Meeting Services strives to make every event sustainable. Some of the ways we achieve this are through mobile, paperless check-in processes, working with sustainable hotels and using glass cups and mugs instead of water bottles or Styrofoam cups. We’ve also maintained sustainability through options such as digital mailers and serving plated meals instead of buffet meals at corporate events. We are constantly thinking of ways to make your event as sustainable as it can be!
Customer Service
Post-Conference Evaluations
Customer Service
Incentive Meeting Services provides registration instructions and assistance to all attendees of your event. Our registration assistance team handles any customer service associated with registration, as well as providing general information about your event. We take calls from your group to answer any and all questions, provide help with registration, and anything else your group may need.
Onsite Logistics
Post-Conference Evaluations
Post-Conference Evaluations
Incentive Meeting Services makes sure the execution of every event goes smoothly and seamlessly. Behind the scenes, our staff is onsite setting up your event and adding finishing touches. Once your guests are onsite, our staff is there to greet them with smiles and help them check in! Our staff stays throughout the event to help with setups and assist with guests.
Post-Conference Evaluations
Post-Conference Evaluations
Post-Conference Evaluations
Our work doesn’t stop when your event is over- Incentive Meeting Services provides a post-conference summary, detailing every aspect of your event. Our goal is to provide you with the best experience possible at your event. In creating a post-conference summary, we go over everything and see what worked and didn’t work so we can improve
Our work doesn’t stop when your event is over- Incentive Meeting Services provides a post-conference summary, detailing every aspect of your event. Our goal is to provide you with the best experience possible at your event. In creating a post-conference summary, we go over everything and see what worked and didn’t work so we can improve your events to come. We love to hear your feedback, and will go over your summary in person with you to review what you thought as well.